Produce Purchasing Coordinator

Job Description: 

The Produce Purchasing Coordinator is a dedicated, enthusiastic, and highly motivated individual. This position is a key role in supporting the buyers on the purchasing team through data analysis, highly accurate data entry, and executing priority projects. This position is under the supervision of the Purchasing Manager.

  • Highly energetic, friendly attitude, and a willingness to help teammates in a collaborative environment.
  • Passionate about eliminating food waste in the world by learning to love ugly produce.
  • Highly organized, analytical, and detail-oriented.
  • You are a whiz with spreadsheets! You can manipulate and clean up any size data set.
  • Resourceful and loves the opportunity to meet challenges and take preventative action for solutions.
  • Ability to prioritize, multitask and manage multiple projects with broad workload to meet deadlines in a fast-paced environment.
  • Excels at unsupervised, independent work.
  • Have an interest in moving up to the next level in the supply department at Imperfect. This is a great opportunity for someone to learn about purchasing produce from the ground level!
Responsibilities & Duties: 
  • Compile, input, and analyze NetSuite data for purchasing and logistics including cost analysis across categories. Create new NetSuite Saved Searches on an as needed basis.
  • Track PO status daily by comparing passing’s and BOLs at cross docks to monitor arrival status. Compare paperwork against our Purchase Order to determine any discrepancies. Alert buyers of any and all discrepancies or no shows. Monitor Slack to notify buyers of late orders.
  • Close shorted POs in NetSuite and alert buyers of discrepancies upon receipt. Collect BOL copies from the receiving teams.
  • Coordinate with finance weekly on Purchase Order discrepancies, helping the Purchasing Manager to edit approved receipt errors in NetSuite.
  • Facilitate onboarding of new vendors given by the Purchasing Manager to verify smooth integration into our systems and processes. Monitor Repositrak compliance and work with vendors to ensure timely compliance in our system. Fill out credit applications, enter new vendors in NetSuite, and alert team of any change in vendor status.
  • Assist our Director of Food and Warehouse Safety in collecting organic certification documents and keeping them up to date.
  • Check the general supply email inbox daily. Forward relevant emails to the correct parties on the supply team or in other departments.
  • Input metrics into the WIG spreadsheet weekly before the supply meeting.
  • Create consistent document templates for internal use, such as SOP instructions and letterheads. Organize the Supply library in Google Drive.
  • Support the buyers on heavy ordering days with accurate data entry, both in entering quotes and editing Purchase Orders.
  • Place local purchases with wholesale vendors as well as providing coverage for buyers that are on PTO on an as needed basis.
  • 2-3 years’ experience in the produce industry.
  • Basic knowledge in the fresh produce industry including seasonality and types of produce.
  • Basic knowledge in purchase orders.
  • Experience in quickly solving issues and working in a fast-paced environment.
  • Proficient with Excel, Word, Google Sheets/Docs and ERP systems.
  • Excellent interpersonal skills.
  • Bachelor’s degree in business, agriculture or a related field.

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