Job Description:
The Payroll and Benefits Specialist administers the activities relating to the company payroll, benefits and employee leaves. Responsible for timely and accurate payroll data to include the complete processing of the timekeeping and payroll systems for all weekly non-exempt employees. Responsible for Health Benefits enrollment, orientation and paperwork which includes auditing/approving monthly invoices for all vendors. Data entry and system updates in both Kronos and ADP, as well as executing outbound vendor interfaces.
Essential Job Functions:
- Enter and review of the weekly, bi-weekly or monthly payroll time data, employee maintenance, tax information, direct deposit, new hire and terminated employee processing.
- Review and import hours from time and attendance system, entering tax and direct deposit information, administering regulatory requirements, e.g., garnishments, tax levies, and support orders, and other adjustments to pay as necessary.
- Implement and maintain payroll best practices to improve efficiency and consult with human resources team to improve payroll and HRIS processes.
- Audit payroll data entry, employee status changes to ensure accuracy prior to payroll execution.
- Manage Benefits, to include orientation, timely enrollment/termination, and auditing/approving monthly invoices.
- Coordinate with Human Resource Department personnel on the timely and accurate updating of employee masterfile changes.
- Coordinate with Department Supervisors/Managers to ensure timely and accurate reporting of hours to be paid via the Kronos Time & Attendance System.
- Manage interfaces between Kronos and ADP.
- Ensure timely and accurate administration of employee garnishments, ensuring proper withholding and remittance to appropriate agencies.
- Prepare and issue manual checks as required.
- Prepare required monthly, quarterly and annual reports
- Execute and audit ADP outbound interfaces to be sent to third party vendors.
- Write and run reports as required using ADP Reporting.
- Strong understanding of Federal and State laws as they relate to both income tax withholding and labor regulations.
- Administer all employee benefit programs including enrollments and terminations.
- Coordinates and conducts the new employee on boarding process and presents benefits presentations to ensure employees gain an understanding of benefit plans and enrollment provisions.
- Fulfills all governmental regulatory mandates and ensures filings are performed as required.
- Plans and administers annual open enrollment period. This includes preparation (or revision) and distribution of materials, conducting meetings to communicate changes to employees, arranging for on-site representation by providers, and processing changes within deadlines.
- Plans, conducts and reports results of audits to ensure all enrollments are accurate and that dependent information is correct for each employee and works closely with Accounting for quarterly and year end audits (payroll, benefits, 401k, etc.).
- Addresses benefit inquiries to ensure timely and accurate resolutions. Maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees.
- Resolves discrepancies with carriers and payroll.
- Coordinate with third party administrator to manage disability claims according to the plan.
- Administers COBRA enrollments/changes and responds to and manages unemployment claims Other duties as assigned
Scope of Position Responsibilities:
- For Internal and External Relationships, Payroll & Benefits Specialist interacts with all levels of HR, Department Supervisors/Managers and their respective employees. Payroll & Benefits Specialist will also interact with outside vendors at ADP, Kronos and other vendors as required.
Education:
- Associate’s Degree in Accounting or Business related field, or equivalent experince in payroll and benefits department preferred
Experience:
- 2 - 5 years of related multi-state payroll experience utilizing ADP or other similar payroll applications
- Bi-lingual English/Spanish required
- Excellent communication skills, both written and verbal
- Excellent time management, organizational, and follow-through skills.
- Has shown ability to respond quickly and accurately to requests for data, ability to provide excellent customer service a must.
- Ability to respect, protect and maintain highly confidential information
- Ability to work independently, or with little supervision
Working Conditions: Working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Ability to stoop, kneel, bend at the waist, and reach daily. Lift and move up to 20 pounds occasionally. Misionero is committed to providing reasonable accommodations for qualified employees and applicants with disabilities to perform the essential functions and to ensure equal access to all employment opportunities and benefits of employment as required by the American with Disabilities Act.
Compensation/Salary:
DOE
Confidential Job:
0
