Accounts Receivable / Sales Coordinator

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Job Description: 

P-R Farms, Inc. is a highly diversified growing, packing, and shipping operation located in the heart of the agriculturally-rich Central San Joaquin Valley of California. Products grown by P-R Farms include: almonds, wine grapes, olives. The P-R Farms, Inc. operation also includes a retail store – Enzo’s Table, an almond hulling and processing plant in Madera, and an olive oil milling facility that produces and bottles award-winning extra virgin organic olive oil under the label ENZO.

We are currently looking for an Accounts Receivable/Sales Coordinator to join our team in Clovis, CA.

As the Accounts Receivable/Sales Coordinator you are responsible for assisting the sales and accounting departments in a professional manner in carrying out their daily activities.

Responsibilities & Duties: 

Sales Coordinator Duties

  • Assist the sales department in processing orders into our Famous Software system.
  • Maintain almond production schedule.
  • Research freight and UPS rates – execute sales order and logistics confirmations.
  • Communicate orders and shipping schedule with the shipping department.
  • Maintain inventory inquiries and provide necessary paperwork to sales staff.
  • Assist in maintaining customer database in our ‘Famous Software’ system.
  • Assist in creating labels for almonds and olive oil shipments.
  • Assist sales staff with the Harvest of the Month program.
  • Maintain reports and documents required by domestic and international programs.
  • Other duties as assigned.

Accounts Receivable Duties

  • Sort customers’ checks, ACH and wires for processing.
  • Use Excel spreadsheets to obtain total deposit amounts.
  • Send out email to appropriate accounting staff to confirm deposit grand total.
  • Scan checks through scanner and save in server files.
  • Post customers' checks, ACH and wires to customer accounts.
  • Research and apply credit memos where applicable.
  • Review and send out updated spreadsheets to the sales team for analysis.
  • Compare aging reports to Excel spreadsheets to keep information up to date and accessible to all co-workers.
  • Generate AR aging reports and locate past due invoices.
  • Follow up on past due invoices by placing calls/e-mails to customers and/or following with sales.
  • Identify any reason for non-payment and develop plans with supervisor on how to resolve.
  • Document results of contacts by maintaining A/R notes in Famous Software with current progress/action on past dues.
  • Generate all month-end closing reports.
  • Reconciliation of monthly cash receipts.
  • Combination of education, training, and applied knowledge in Agricultural Business preferred but not required.
  • Multi-task oriented.
  • Ability to work in a fast-paced environment.
  • Detail oriented.
  • Good telephone skills.
  • Word, Excel, and Famous Software experience is also a plus.

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Our company is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state or federal law.

This policy applies with regard to all aspects of one’s employment, including hiring, transfer, promotion, compensation, eligibility for benefits and termination.

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