Accounts Payable and Accounts Receivable Clerk

Spinaca Farms grows, packs, and procures both conventional and certified organic produce for the fresh market.

We’ve also launched our Root-to-Shoot program, which leverages our modern food production system by turning beneficial but overlooked parts of our produce into nutrient-rich juices, purees, and powders. These are used in the global functional foods market to boost fresh and frozen foods, baby food, cosmetics and body care, pet food, and more.

The goal is to familiarize you with the A/R, A/P and customer relationship portions of our organic farming, harvesting and marketing business. This position will train you to identify problems from the farming input side and harvest input side of the organic vegetable business that affects  customer’s programs. The position will also fully train you on the Certified Organic food industry, the challenges we face and the opportunities to create amazing products that enhance the lives of our customers, vendors and employees.

Job duties include: 

Customer Service Functions:

• Assists the Sales & Marketing Manager with setting up orders in the system and sending packing slips to our outside commercial coolers; Report any potential issues with orders to Sales & Marketing Manager
• Fulfill powder orders via BoomVeg and prep paperwork (i.e. FedEx paperwork, COAs, labels) for samples to be sent to wholesale customers.  Place in outgoing mail to be sent.

Accounts Receivable Functions:

• Collect daily weight/product received reports from our customers, enter them into inventory, prepare and send invoice to customers
• Organize and file daily BOL’s in our cloud account
• Track AR and send out weekly statements to customers and report potential issues to management during weekly accounting meeting
• Review open Sales Order “SO’s” in our system and reconcile against BOL’s received

Accounts Payable Functions:

• Report weights to our vendors from the inventory created by the customer weight reports
• Reconcile invoices from vendors to make sure they match in our PO system and post the payables
• Review weekly Open PO reports to make sure all POs are closed out; Track down and reconcile any overdue open POs
• Reconcile vendor and grower bills and post to either AP or Open PO Receipts. Any non-electronic bills, once approved and input, can be placed in the “to scan” file.
• Update RPC usage via IFCO Portal.  Any discrepancies should be vocalized to Sales & Marketing Manager immediately.

Candidate qualifications:

• Open to learning about the agriculture industry, the Certified Organic food industry, and having patience to be trained to understand it fully
• Strong communication, organization and computer skills
• Proficient knowledge of Microsoft Office Suite including Excel, Word and PowerPoint, and Google Suite
• Detail oriented, goal oriented, and have the ability to consistently arrive to work on time
• Previous experience in accounting and a strong understanding of basic math
• Ability to stand in one place for over 10 minutes at a time
• Ability to sit for over 10 minutes at a time
• View a computer screen for over 10 minutes at a time
• Bilingual (English/Spanish) is helpful but not essential

Compensation:

• $24-$28 per hour full time (40 hrs/week)
• Personal Time Off (PTO/Vacation) accrued at a rate of 1.54 hours per pay period during year one and 3.08 hours per pay period starting year two of employment; Hours begin to accumulate after an initial 3-month waiting period
• Sick Leave will start after the 90th day (3 month) probationary period is satisfied and is equal to 24 hours per year paid at the current normal hourly rate. 
• Health, Dental and Vision Insurance
• Company 401k with discretionary Company match
• Schedule: Monday-Friday 8:00AM-5:00PM