Job Description:
The essential function of this position is to support the sales department. This position is an integral part of a successful import/domestic season as well as the sales team and ensures operational excellence by supporting not only the sales personnel, but our customers and other business partners.
Compensation/Salary:
DOE
Requirements:
- Agree with and stand by the Company Mission Statement.
- Excellent communication and interpersonal/teamwork skills required.
- Superior organization, planning, multitasking and prioritizing skills.
- Positive, outgoing personality.
- Be able to easily form relationships with business partners.
- Solid computer knowledge: Microsoft office programs.
- Famous Software knowledge is preferred.
- We are an extremely team driven company, as part of a team approach to meeting the needs of the business we expect cheerful cooperation from all employees to help meet whatever jobs and duties arise in other departments of the company.
Responsibilities & Duties:
Support the Sales Department
- Manage Phones: not limited to just answering and passing to salespeople but establishing personal relationships with our business partners.
- Faxing/Emailing time specific customer documents first thing in the morning and throughout the day as necessary.
- Keying in sales orders and other information into the accounting system daily.
- Management of trouble files and assisting with follow up with Sales reps to clear up accounts receivables.
- Running reports and distributing to the sales staff as needed.
- Filing throughout the work week.
- Assisting in analyzing freight and miscellaneous/other charges on sales order. Bringing to sales team any issues.
- Ensuring that all transactions are completed within each week (order detail)
- Recognizing variances in sales orders and figuring out where discrepancies are coming from.
Other
- Assist in helping with Receipts/Sales/Repacking transactions during import season.
- Mailing of daily customer invoices and a/p payments made to vendors.
- Filing of Order files once completed.
- Prepare order of office supplies.