Job Description:
River Fresh Farms is a fast-paced team environment that offers tremendous growth opportunities for the right individual.
We are currently searching for an Accounts Payable Specialist to join our team in Salinas, CA.
The successful candidate will be innovative, creative, organized, and have excellent written and oral communication skills. Provides financial, administrative and clerical support for all owned companies by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.
Compensation/Salary:
DOE
Requirements:
- Approximately 100% of time performing job will be in an indoor office environment with most of that time spent sitting at a desk working in front of a computer monitor
- High use of communication either through telephone of one on one communication
- Noise level in the office is low with temperature levels between 65-80 degrees
- May be required to run errands for the company; post office, bank, other locations
- Maybe required to lift up to 10 lbs. Bending, stooping, reaching all a probability
Responsibilities & Duties:
- Responsible for the accuracy of GL coding of all non-PO vendor invoices to proper cost center and account number by routing the said invoices to the upper management or owners
- Ensures all invoices/check requests have the proper documentation for support such as PO, packing slip or other correspondence
- Responsible for PO system purchase matching to vendor invoice. Researches any discrepancies and receives prior approval before modifying
- Manages the weekly check runs for all companies and provides owner with all required documentation to support such payments for check signing
- Mails all payments on a timely basis
- Properly maintains company files for all Accounts Payable documentation from paid invoices, processed invoices and open invoices
- Ensures the company optimizes any cash discounts available for timely payments
- Reviews statements for all vendors monthly for any missing invoices or credit memos. Researches any discrepancies.
- Ensures all taxes charged fall within the stated tax rate for the area and type of expenditure
- Maintains vendor master file in the system and has all necessary documentation on file (credit application, W9, contact information)
- Responsible for the year-end 1099 processing for all companies
- Assists other departments in any task that may be required if time is available
Skills:
- Positive can-do attitude and be self-motivated
- Must be able to prioritize and manage time effectively
- Able to work independently and efficiently
- Excellent communication skills
Qualifications:
- Minimum of 3-5 years of experience in the Accounts Payable (experience in Accounts Receivable a plus)
- Computer literate in all Microsoft Office products (Word, Excel, PowerPoint)
- 10 key by touch and typing skills required
- Knowledge of Famous Software, a major plus