Description:
We have a new opportunity for a qualified, talented, and motivated individual to be a part of our administrative accounting team. As AR/AP Clerk, you will ensure the timely and accurate processing of all customer/supplier transactions, working both with your sales/operations teams, as well as directly with customers and vendors. Reporting to the Accounting Manager, you will support our transaction process from end-to-end, and your duties will include daily transactional work, research and problem solving on trouble files, analysis on cost and transaction history, and reporting to internal and external parties on AR/AP activity. As part of a young and fast growing company, this role will give you the experience and flexibility to grow into other roles within accounting, and into higher levels of responsibility and professional development.
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Accounts Receivable
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Validate Sales Order & Credit/Debit Memo Entries
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Daily Invoicing & Issuance of Credit/Debit Memos
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Assist with Returns, Overages, Shortages, & Damages with Sales and Quality Assurance
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Short Pay Research & Reconciliation
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Past Due Receivables Collection
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Issue AR Aging Statements to Customers
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Issue Short Pay, Open Sales Order, & Open Credit Memo Reports to Sales
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Reconcile Transaction Entries to Grower Outbound Incident Reports
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Assist with Customer Rebate Tracking, Accruals and Quarterly Reconciliation
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All Filing & Document Management Related to Accounts Receivable
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Additional Duties & Responsibilities as Required
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Accounts Payable
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AP Invoice Sorting, GL Coding, & System Entry
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AP Invoice Reconciliation to Accrued Stock Receipt Costs in System
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Validate Stock Receipt Entries & Adjustments by Sales Team
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Reconcile Stock Receipt Entries to Grower Inbound Incident Reports
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Troubleshoot Vendor Invoice Discrepancies/Inquiries with Sales/Operations Team and/or Management
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Distribute Non-Purchase Order Invoices for Sales/Operations Approval
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Ensure All Incoming AP Invoices are entered timely
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All Filing & Document Management Related to Accounts Payable
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Additional Duties & Responsibilities as Required
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Advanced Excel (Pivot Tables, VH Lookup, Etc.)
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Proficient in MS Office Suite (i.e. Word, Outlook)
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Proficient in Accounting & Transaction Software (i.e. Quickbooks, Famous, or similar)
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Working Knowledge of Generally Accepted Accounting Principles
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Working Knowledge of Cost Accounting Principles
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Effective Written and Verbal Communication
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English & Spanish Bi-Literacy Preferred
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Rigorous Attention to Detail
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Works effectively in a Dynamic & Fast Paced Environment
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Highly Organized and Efficient
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Takes Pride in a Job Well Done
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Personable, Reliable, and Trustworthy
- Creative & Tenacious Problem Solver
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Reports to Accounting Manager
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Interacts with Owners, Management, Growers, Customers, and Materials & Service Providers
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Works in collaboration with Account Managers & Product Managers (Sales), Quality Assurance, Compliance, Operations, and Accounts Payable team members on daily internal business activity