Accounts Receivable / Payable Clerk

The ideal candidate is a high-energy, detail-oriented professional who thrives in a fast-paced environment.  In this position, you will be responsible for Accounts Receivable, Accounts Payable and Archiving/Filing.  The position has high volume data entry and requires accuracy and attention to detail.  You will be working closely with other accounting clerks in the department. 

Responsibilities:

• Accounts Receivable – Data entry of Sales Orders for Product, accounts receivable charges, accounts payable charges and reconciling to the Profit Margin. 
• Accounts Receivable – Prepare invoices and email to Sales and/or Customer.
• Accounts Receivable – Cross Train on International Documentation.  Example: Phytosanitary Certificates. 
• Accounts Receivable – Responsible for keeping A/R file room organized and up to date.  Prepare and document files to archive in offsite storage.
• Accounts Payable – Key duties include purchase matching product and freight invoices.  Verifying and reconciling invoices.  Work with sales staff on discrepancies in a timely manner.
• Accounts Payable – Voucher general office invoices.
• Payment execution – Schedule and process payments to vendors through weekly check runs.
• Accounts Payable – Reconcile vendor statements with internal records to ensure accuracy and resolve any discrepancies or outstanding balances.
• Accounts Payable – File paid files for accounting group.
• Miscellaneous – Answer phones, pick up documentation at Salinas City Chamber, other duties as requested.

Qualifications:

• Excellent written and oral communication skills.
• Outlook, Word and Excel experience a plus.
• Famous Accounting software experience a plus but not required.
• Proficient in English.
• Agricultural experience a plus.
• Strong attention to detail and a strong desire to take on new job tasks or responsibilities.
• Knowledge of office methods, practices, and equipment. 
• Computer literate in Microsoft office, i.e. Word, Excel, 10-key by touch. 
• Ability to establish and maintain effective work relationships with coworkers, vendors and customers.

Education:

• High School diploma or equivalent required. 
• Some college, Associate’s, or Bachelor’s degree preferred. 
• An equivalent combination of experience (5 years plus), education and training that would provide the level of knowledge and ability required for the position.

Skills Required:

• Proficient in English (spoken and written). 
• Must be capable of effectively communicating with customers, vendors and co-workers.
• Strong attention to detail, knowledge of bookkeeping, proficiency in accounting software and communication skills highly desired.

Salary:

• Depending on experience.

Benefits:

• Excellent health benefits including medical, dental and vision.  401k contributions after year one of service.