Accounts Payable / Sales Support

THE SPECIALTY CROP COMPANY

MADERA, CA

Job Summary:

We are seeking a highly organized and proactive Accounts Payable and Sales Support to join our team. This multifaceted role combines billing, accounts payable, sales support, and inventory management. The ideal candidate will be comfortable using Excel, QuickBooks, and ERP software for financial tasks, while also actively engaging with clients. A deep understanding of our products, excellent communication skills, and the ability to multitask in a fast-paced environment are key to success in this position.

Essential Job Duties:

Accounts Payable:

• Process weekly Accounts Payable transactions, including vendor invoices, checks, ACH payments, and company credit card payments.

• Review invoices for accuracy, proper general ledger and cost coding, supporting documentation, required approvals, and timely payment.

• Record all accounts payable transactions in company software, keeping financial records up-to-date.

• Reconcile accounts payable reports and address any discrepancies.

• Assist with general administrative tasks, such as managing customer communications, processing orders, and maintaining filing systems.

• Communicate with vendors, supervisors, and internal departments to research and resolve invoice, coding, and payment discrepancies.

• Organize and maintain sales and financial records, ensuring data is easily accessible and secure.

Sales Support:

• Track inventory levels and ensure products are available to meet sales demand.

• Update inventory records in Excel, tracking movements and sales trends.

• Prepare and issue invoices for products sold, ensuring all billing details are accurate.

• Use QuickBooks to process invoices and manage sales transactions.

• Monitor accounts receivable and follow up on overdue payments.

• Maintain and update sales logs, ensuring all sales data is accurately recorded.

• Stay current on customer needs and perform other work-related duties as needed.

Client Interaction:

• Maintain in-depth knowledge of the company’s products, pricing, and promotions.

• Actively engage with prospective and existing clients via phone, email, and in-person.

• Provide detailed information to clients, including pricing, features, and benefits.

• Close sales transactions, process orders, and ensure timely delivery of products.

Qualifications:

• Proficiency in Microsoft Excel for data entry, analysis, and reporting.

• Familiarity with QuickBooks or similar accounting software, with basic knowledge of accounting processes.

• Strong understanding of accounts payable procedures and invoicing.

• Excellent communication skills, both written and verbal.

• Strong attention to detail, organizational skills, and the ability to prioritize tasks.

• Ability to work collaboratively in a team-oriented environment and contribute to shared departmental goals.

• Prior experience in agricultural accounting, ag business, or customer service role is a plus.