We are seeking a highly organized and detail-oriented Operations Assistant to support day-to-day inventory management, order fulfillment, and logistics coordination within our fresh produce supply chain.
This role works closely with the Operations Manager and plays a key part in ensuring operational accuracy, timely communication, and smooth coordination with internal teams and external partners. The ideal candidate is eager to learn the produce industry, thrives in a fast-paced environment, and enjoys managing multiple moving parts.
This is an excellent opportunity for someone looking to build foundational experience across supply chain, logistics, and fresh produce operations.
Key Responsibilities
- Inventory Management & Control
- Maintain accurate Stock on Hand (SOH) across port locations and storage facilities
- Support inbound container clearance and drayage coordination
- Assist with inventory allocation and distribution planning
- Coordinate bagging and reconditioning schedules, communications, and ERP entries
- Support and occasionally perform Quality Control (QC) documentation
- Track materials procurement and usage (film, cartons, display bins, etc.)
- Identify and communicate inventory discrepancies or shortages
Order Fulfillment & Logistics
- Support outbound order fulfillment to ensure accurate and timely shipments
- Complete ERP workflows and documentation for assigned orders
- Communicate daily with shipping and logistics partners
- Assist in coordinating LTL and FTL shipments and transfers
- Maintain organized shipping documentation
Operational Planning & Support
- Assist with storage, trucking, and packing execution plans
- Update shipping lanes for FTL and LTL movements
- Gather and organize 3PL cost information
- Support offseason and seasonal transition planning
- Maintain food safety, organic, and certification documentation
- Assist with materials planning for current and upcoming seasons
What Makes Someone Successful in This Role Curious and eager to learn the produce industry Highly detail-oriented with strong data accuracy Organized and capable of managing multiple priorities Proactive and solutions-focused Comfortable switching between tasks and departments Professional and personable in written and verbal communication Team-oriented with a positive attitude Self-driven and dependable.
Qualifications
- Experience in operations support, logistics, administration, or customer service (produce industry experience preferred)
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Comfortable working with ERP systems (NetSuite experience a plus)
- Proficient with technology and digital tools
- Ability to multitask in a fast-paced environment
Our company is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state or federal law.
This policy applies with regard to all aspects of one’s employment, including hiring, transfer, promotion, compensation, eligibility for benefits and termination.
