At Lipman, it’s our goal to be North America’s dependable source of fresh tomatoes. Using strategically located farms and a seamless packing and distribution network, we create fresh solutions that benefit the needs of our customers.
Join our established company as the Office Manager Assistant in Glendale, AZ.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- High school education or equivalent combination of education and/or experience.
- One to two years of related training and/or experience.
- Bi-lingual.
- Must be able to multi-task with the capability of handling several tasks at one time.
- Must be a self-starter and able to work independently.
- Must be computer literate with skills in Microsoft Excel and Word .
Language Skills:
Ability to follow oral and written directions; read, understand, track, and interpret company policies, procedures, regulations, and documents; ability to create business correspondence; excellent phone etiquette required.
Mathematical Skills:
Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, and decimals; ability to compute rate, ratio, percent, and to create and interpret charts.
Reasoning Ability:
Ability to interpret a variety of instructions furnished in written, oral, diagram and schedule form; ability to apply common sense understanding to carry out detailed, but uninvolved written or oral instructions; ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization may exist.
Physical Demands:
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, hand, and feel; and to talk and hear. The employee is frequently required to stand; walk; sit and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include vision, distance vision, and depth perception.
Work Environment:
The employee is required to work in a packinghouse setting which includes- but is not limited -to- packing, grading, cooling and office areas. The noise level in the work environment is usually moderate but the employee may be exposed to loud industrial equipment, machinery, moving mechanical parts, and vibration when perform the various job responsibilities.
- Review invoices for completeness and assign proper NP codes, and ensure they are given to NP department as required.
- Organize customer passings and bills of lading; forward to customers and the A/R department.
- Answer phones for the operations and sales department, direct calls, messages, emails, etc.
- Perform general office duties, which include filling, opening and distributing mail, all fed-ex incoming and out-going mail, voucher in Famous weekly package to FL, paid invoices, as well as back up to the Office Manager.
- Assist all guests when they enter the front office.
- Receive payroll and distribute to departments.
- Other projects and duties may be assigned at any time.
